The Only Tool Tracking System You’ll Ever Need!
A serious tool tracking system can save a business owner thousands of dollars in waste each year. Whether classified as fixed assets, consumables, or simply tools, every contractor has valuable equipment assigned to various employees and jobsites. Ask yourself:
- How much is it costing me each year in lost tools?
- How many duplicate tools do I buy that I already have?
- How could I save with an equipment tracking software?
With GigaTrak tool tracking software, you can reduce losses by holding your employees and subcontractors accountable for the tools and equipment they use. Everything is tracked through a simple barcode-scanning system. You can even schedule maintenance, track repairs, calculate depreciation, and keep a historical data-trail on usage. Manage tools on jobsites or by job. Manage rental tools and consumable tools, too. Locate any tool and give employees reports of what they owe you. Compare the features of our best tool tracking software for tracking tool and equipment inventories with the contractor edition.
Freedom From Worry
Track your tools to a person or location and know what is available in stock at all times. Save time and money by eliminating manual processes.
- Unlimited Number of Tools
- Check Out/In to Locations, Employees or Containers
- Perform Audits and Set Due Dates Upon Check out
- Track Maintenance Schedules and Repairs
- Scan with your phone with Android/iOS app
- Hosted On-Premise or in the Cloud
Cloud-Hosted
- Annual Subscription
- Little To No IT Involvement
- Unlimited Support & Updates Included
- Connect Anytime With Smart Devices
- Starting at
$75/Month
Self-Hosted
- One Time Fee
- Manage All Data Yourself
- Control Change & Performance
- Internal Resource Utilization
- Starting at
$2,495
Tool Tracking
- Unlimited Tools
- Complete Tool Info Including Serial #, Model # etc.
- Attach Tool Photos and Documents
- Detailed Tool History for Each Transaction
- Track Depreciation & Warranty
- Track Hours & Miles of Tools
- Import and Export Tool Data
- Create Master Catalog of Tools
- Track Tools by PO Number
- Tool Manufacturer and Supplier Information
- Unlimited User Defined Fields, Conditions, Accounts, Funding Sources
- Create Containers or Tool Kits
Reports
- Reports to PDF
- Email Reports through Outlook
- Tool Assignment and History Reports
- Depreciation and Value Reports
- Coming Due, Overdue, and Pending Maintenance Reports
- Perform Audits and Run Discrepancy Report
- Reorder Point Notification
- Custom Reports Available Upon Request
Check In/Out
- Check Out Tools to Location, Employee or Member
- Easy Check In by Barcode
- Identify Tools by Barcode
- Build a Cart of Items for Check Out
- Set Due Dates and Enter Transaction Notes
Maintenance
- Track Scheduled Maintenance
- Track Unexpected Repairs
- Record Maintenance Cost
- Prevent Check Out if Maintenance is Past Due
Miscellaneous
- Online/Offline Syncing
- Barcode Label Designer and Printing
- Transfer Tools Between Facilities
- Employee Restrictions Based off Facility
- Add in New Tools on the Go
- View and Make Tool Reservations with Priority
Contractors
- HVAC
- Electrical
- Plumbing
- Roofing, Siding, Sheet Metal
- Carpentry
- Concrete Work
- Structural Steel Erection
- Wrecking and Demolition
- Installation
- Specialty Trade
Business
- Energy Solutions
- Chemical
- IT Technology
- Banking & Finance
- Medical Supplies
- Small Business
- Hospitality
- Warehouse Management
Government
- Military
- EMS & Fire
- Healthcare
- Law Enforcement
- State Agencies
- Disaster Recovery
Education
- University
- School District
- Public and Charter Schools
- Private Schools
- Boarding Schools
- Language Immersion Schools
- Montessori Schools
- Parochial Schools
Differences of our Tool Tracking System versions
GigaTrak’s Tool Tracking System (TTS) Basic Edition makes it quick and easy for you to enter, organize, and catalog your tools. The software includes functionality to track not only tools that are in use as well as binned items, warranties, and depreciation. With the included mobile handheld scanning technology, you can easily check in and check out tools to employees, locations, or containers with a simple barcode scan. Even create tool reservations. Report-generation is quick, simple, and thorough.
GigaTrak’s Tool Tracking System (TTS) Professional Edition expands upon the Basic Edition functions with abilities to track tool maintenance. Pro Edition also allows for the creation of user-defined fields based on class and type of tool. In addition, users can filter on overdue assets and generate various maintenance reports for their records.
GigaTrak’s Tool Tracking System (TTS) Contractor Edition develops further beyond the professional edition to give contractors the extra flexibility they need. Contractor Edition allows for the ability to define other member groups and jobs by which tools may be checked out.
Reduce tool losses, cut down on tool expenses, and put money back into your bottom line. With GigaTrak’s Tool Tracking System, you can finally take serious control of your tool inventory and see its return in as little as three months!
GigaTrak’s software includes limited web-based installation support and a complimentary online training session. Onsite start-up and training options are also available.
If GigaTrak’s Tool Tracking is more than you need, check out GigaTrak’s asset tracking applications.
Cloud Features
| Tool Tracking System Features | 
Computer
| 
Mobile App
| 
Web Portal
|
|---|---|---|---|
| View Tool Records in Real Time | |||
| Check Out Tools to Locations or Employees | |||
| Set Due Dates and Enter Transaction Notes | |||
| Easy Check in by Tool Barcode | |||
| Identify Tools by Barcode | |||
| Enter New Tool Info | |||
| Add and Update a Tool Photo | |||
| Track Repairs and Perform Maintenance | |||
| View and Make Tool Reservations with Priority | |||
| Online/Offline Syncing | Live Connection Only | ||
| Edit Tools, Employee, Location Info | |||
| Create Catalog Items | |||
| Barcode Label designer and Printing | |||
| Run Reports | |||
| Perform Audits of Locations/Employees/Containers | |||
| Build a Cart of Items for Check Out |
Version Differences
| Tool Tracking System Features |
Basic
|
Pro
|
Contractor
|
|---|---|---|---|
| Unlimited Number of Tools, Locations, and Employees | |||
| User Defined Classifications, Types, Conditions, Accounts, Locations and More | |||
| Detailed Tool History for each Transaction | |||
| Check-Out to Job/Location, Employee, or Container (Job Box) | |||
| Audit Jobs, Employees, and Locations | |||
| Excel Import/Export of Tool Data | |||
| Over 50 Reports including Assignment, History, Depreciation, Valuation and More | |||
| Track Consumable Material | |||
| Hosted On-Premise or in the Cloud | |||
| Unlimited User Defined Fields | |||
| Track Maintenance Schedules and Repairs | |||
| Create 3 User Defined Categories to Check-Out to (Great for Schools, Unions or GC’s) |
What Are the Differences? Compare Versions
Basic Edition
- Master Catalog
- Catalog items for easy tool entry, organization, and mobile tool entry capabilities
- Tool functions (Find, Information, History)
- Includes binned items, warranty, depreciation, attached images and documents
- Check In/Out tools to employees, locations or containers
- Reports
- Includes ability to create PDF file and e-mail any report
- Import from TAB delimited TXT file for Tools and Employees
- Export to CSV file for Tool and Employees
- Barcode scanning with corded scanner attached to PC
- Label design and printing
- Tool Reservations
- Mobile handheld scanning with Pocket PC terminals (batch and wireless available)
- Functions include identify asset, check out/in, bin count, audit, and enter new tool.
- Audit reports
Professional Edition
Basic Edition, PLUS:
- User defined fields based on Class and Type of Asset (unlimited)
- Asset Maintenance functions
- Maintenance Type
- Maintenance History
- Maintenance reports
- Shows overdue assets on check out screen
Contractor Edition
Professional Edition, PLUS:
- “Members”/ ”Jobs” Function (can be renamed by user)
- 3 user-defined Member/Job categories (e.g. Contractors, Union Labor, Project Manager)
- 4 user-defined Member/Job information fields
- Check In/Out tools to Members/Jobs
- Import Members/Jobs from TAB delimited TXT file
- Export Members/Jobs to CSV file
Features that Tool Tracking offers over Asset Tracking
- Master Catalog of Tools for easy data entry
- Transfer Tools between different Facilities
- Employee restrictions based on Facility
- Add new Tools on the Handheld Scanner or Mobile App based on the Master Catalog #
- Detailed Maintenance Features
- Prevent item check out/transfer if maintenance is past due
- Track Maintenance based on mileage/hours as well as time
- Track Tools by PO Number
- Ability to rename more fields
- Manufacturer Information
- Supplier Information
- Available in the Cloud
Pricing
On Premise
PC and Local Scanners
Computers & Corded or Wireless Scanners
- Starting at
- $2,495
- One Time Cost
- You own the software
- Tool Tracking System
- Self hosted
Help Me Decide | ||
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On Premise
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Cloud Based
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| Worry Free |
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| Access Anywhere |
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| Phones and Tablets |
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| Industrial Handhelds |
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| Lower Cost of Ownership |
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| You Own the Software |
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| We Manage |
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| Automatic Upgrades |
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| Unlimited Support |
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Cloud Based
All Devices Connect
Android, iOS & Windows Devices
- Mobile Users
- $20
- Per Month
- Users running the program at the same time
- Desktop users start at $75 monthly
*Minimum of one required - We host the software for you
What Equipment Can Be Tracked?
UNLIMITED Amount of Tools
Power and Hand Tools
Rental Tools
Jobsite Tools
Construction Tools
Welders and Industrial Equipment
Precision Instruments
Calibrated Equipment
Radios, Cell Phones, etc.
Consumables (gloves, etc.)
You name it, TTS can track it!
Who Uses Tool Tracking?
Contractors
Manufacturer’s Tool Rooms
Utilities and Municipalities
Field Service & Repair Companies
Government Agencies
Development & Research Companies
And many others
Advantages: Why You Should Choose GigaTrak
Start-up time: most install and start using the same day
Total cost of ownership is less than half of other systems
Nearly 60 built-in reports with ability to search on all data
Designed for contractors and industrial companies
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